Exhibitor Information

Update Aug. 31, 2021: Considering the resurgence of COVID-19 cases and hospitalizations in Texas and around the country, and after surveying our constituents, the Families Learning Conference has moved from an in-person convening to a virtual format. Information for exhibitors will be updated as we work with our technology vendor, Pearson Technology, to build the virtual platform.

Thank you for your interest in becoming an exhibitor at the 2021 Families Learning Conference! For sponsorship opportunities and other ways to heighten awareness of your company at the Conference, please contact Rebecca Barnwell, development director, at rbarnwell@familieslearning.org.

For $750, exhibitors enjoy:

Please note: Tables are not placed in an exhibit hall but rather in the main Conference thoroughfare. Traditional backwall and sidewall draping is not provided by the Families Learning Conference. Exhibitors need to bring the backdrop or display they require. Electricity and AV equipment is available for a rental fee from the hotel’s inhouse AV company, JSAV. Please see this order form for pricing.

Jump down to: Additional Staff // NCFL Staff Contact //Exhibit Dates and Times // Shipping Information // Electricity and AV Rental Information // Hotel Information // Exhibit Floorplan // Payment Information // Cancellation Policy and COVID-19 Notice // Promotional Resources


Additional staff

The exhibitor fee includes one complimentary 3-day registration. Additional staff members are required to register and wear an NCFL-issued Conference name badge at all times. Several registration options are available:


NCFL Staff Contact

Once you have secured your exhibit table, please direct any questions to Sara Ulliman, sulliman@familieslearning.org. If you need to change the name on your registration or register additional staff, email Sara or conference@familieslearning.org.


Exhibit Dates and Times

Please see move-in, open, and move-out hours below. During off hours, you may attend sessions or use this time to make private appointments with attendees.

Exhibitor Move-in: Sunday, Oct. 24 – 2:00 p.m. – 5:00 p.m.

Exhibits Open:

Monday, Oct. 25:
7:30 a.m. – 8:15 a.m. (coffee in exhibit area)
9:00 a.m. – 10:30 a.m. (post-Opening session)
12:00 p.m. – 2:00 p.m. (attendee lunch break)

Tuesday, Oct. 26:
7:30 a.m. – 8:15 a.m. (coffee in exhibit area)
9:00 a.m. – 10:30 a.m. (post-General session)
12:00 p.m. – 2:00 p.m. (attendee lunch break)
5:30 p.m. – 6:30 p.m. (pre-Banquet Celebration)

Wednesday, Oct. 27:
7:30 a.m. – 8:15 a.m. (coffee in exhibit area)

Exhibitor Move-out: Wednesday, Oct. 27 – 8:15 a.m. – 11:30 a.m.


Shipping to the Conference

Advanced, offsite storage is not provided. All packages should be shipped to the Renaissance Dallas Addison.

As storage space is limited, the hotel cannot accept deliveries made to the hotel more than three days prior to the Families Learning Conference event start of Oct. 25.

All shipments to the hotel should be labeled as follows:

TO: [Your name]
Renaissance Dallas Addison Hotel
15201 Dallas Parkway
Addison, TX 75001
Hold For: [Your company name], Families Learning Conference, Oct. 25, 2021

Inbound Charges:
Envelopes, no charge
1-4 boxes, no charge
5 or more boxes, $10.00 per box
Pallet shipments, $250.00 per pallet

Outbound shipping:
Boxes being shipped out from the hotel need to be sealed and labeled. Any boxes left unattended will not be the responsibility of the hotel. Shipper is responsible to schedule pick up with shipment service provider.

Outbound Charges:
1-4 boxes, no charge
5 or more boxes, $8.00 per box
Pallet shipments, $150.00 per pallet


ELECTRICITY AND AV RENTAL INFORMATION

Access to electricity and AV equipment is available for a fee from the hotel’s inhouse AV company, JSAV. Please see this order form for pricing. Exhibitors will not need to order WiFi; it will be free in the meeting space.


Hotel

Renaissance Dallas Addison
15201 Dallas Parkway, Addison, TX 75001

For group rate and reservation link, visit: conference.familieslearning.org/hotel


Exhibit Floorplan

Exhibit tables will be located on the second floor of the hotel, in the Crystal Ballroom Foyer. Exhibitors will be notified of their table location prior to the start of the Conference.


Payment Information

Exhibitor payment is due within 30 days of registering online. If exhibitor selects to pay by check or purchase order, the exhibit table is not secured until a signed check or purchase order has been received by NCFL.

To pay by check or purchase order, remit payment to:

National Center for Families Learning
ATTN: Conference Registration
325. W. Main St., Ste. 300
Louisville, KY 40202

Additional methods of payment by purchase order:

Email: conference@familieslearning.org

Fax: 502-212-4840


Cancellation Policy — Updated Aug. 18, 2021

If NCFL is unable to host the Families Learning Conference, registrants will be reimbursed for the full amount of registration fees paid. NCFL will not reimburse any travel-related expenses, such as airfare and lodging.

If the Conference is held as planned but a registrant decides not to attend of their own volition, a full refund will be issued if NCFL receives cancellation from the registrant in writing by Monday, October 11, 2021. NCFL will not be held responsible for, nor issue refunds based on, illness, travel or weather-related interruptions, or other independent issues requiring cancellation after October 11, 2021. Registration substitutions are permitted.

COVID-19 NOTICE

The National Center for Families Learning is committed to the safety of our attendees and is monitoring the COVID-19 pandemic closely. If the pandemic causes any schedule changes to the Families Learning Conference, we will notify all registrants by email, post the schedule change on conference.familieslearning.org, and make every effort to offer an alternative delivery of Conference learning content.


Promotional Resources

Tell others you’re exhibiting at the 2021 Families Learning Conference! Here are some digital resources to help spread the word:

Sample social media post:
Twitter: We’re exhibiting at @NCFL’s 2021 Families Learning Conference! Attending #NCFL21? Stop by our table Oct. 25-27! bit.ly/NCFLConference21 #familyengagement #familyliteracy

Facebook: We’re exhibiting at @familieslearning’s 2021 Families Learning Conference! Attending #NCFL21? Stop by our table Oct. 25-27! bit.ly/NCFLConference21 #familyengagement #familyliteracy

Collage of Dallas city skyline with images from 2019 Families Learning Conference