Exhibitor Information

Thank you for your interest in becoming an exhibitor at the 2019 Families Learning Conference! For sponsorship opportunities and other ways to heighten awareness of your company at the Conference, please contact Brooke Burnette, corporate partnerships manager, at bburnette@familieslearning.org.

For $750, exhibitors enjoy:

 

Please note: Tables are not placed in an exhibit hall but rather in the main Conference thoroughfare. Traditional backwall and sidewall draping is not provided by the Families Learning Conference. Exhibitors need to bring the backdrop or display they require.

Jump down to: Additional Staff // Exhibit Dates and Times // NCFL Staff Contact // Shipping Information // Hotel Information // Exhibit Floorplan // Payment Information // Cancellation Policy // Promotional Resources


Additional staff

The exhibitor fee of $750 includes one complimentary 3-day registration. Additional staff members are required to register and wear an NCFL-issued Conference name badge at all times. Several registration options are available:


NCFL Staff Contact

Once you have secured your exhibit table, please direct any questions to conference@familieslearning.org. Use this email address if you need to change the name on your registration or register additional staff.


Exhibit Dates and Times

Exhibitor Move-in: Sunday, Nov. 3 – 2:00-5:00pm

Exhibits Open:
Sunday, Nov. 3 – 5:00-8:00pm
Monday, Nov. 4 – 8:00am-4:30pm
Tuesday, Nov. 5 – 8:00am-4:30pm
Wednesday, Nov. 6 – 8:00-10:30am

Exhibitor Move-out: Wednesday, Nov. 6 – 1:00pm-4:00pm


Shipping to the Conference

Advanced, offsite storage is not provided. All packages should be shipped to the Louisville Marriott Downtown per the instructions below.

Hotel handling Fees:

These charges will apply if the hotel receives any packages seven days before guest/group arrives at the hotel:

Loading / Unloading Charges:

If Hotel Shipping & Receiving is involved in the loading and/or unloading of shipped items, transferring and/or moving packages to another room once delivered, and/or assisting with tear down and packing of group materials, a $35.00 per man-hour or any portion of an hour will apply.

Shipping address:
Louisville Marriott Downtown
280 West Jefferson Street
Louisville, KY 40202
Attn: Sarena Wills, NCFL

Clearly label the following on each box:
NCFL Conference – Exhibits
Organization name
Exhibit staff person’s first and last name, guest arriving 11/X/2019
Box X of X (Second X is total number of boxes)

You will have the option of picking up your boxes from the front desk or the hotel can deliver them to your exhibit table or hotel room.


Hotel

Louisville Marriott Downtown
280 West Jefferson St., Louisville, Kentucky 40202 USA
1-502-627-5045
Group rate*: $176/night plus tax (16.07% as of June 29, 2018)
Reservation website: book.passkey.com/e/49851176

*A PASSKEY enabled link is provided for your convenience. In order to get the Conference group rate of $176 plus tax, you must make your hotel reservation on or before Friday, October 11, 2019, using the PASSKEY link or calling the hotel directly. Note: This rate also applies 3 days before and 3 days after the regular Conference days, based on hotel availability.

Parking

Hotel self parking is $12 daily.


Exhibit Floorplan

Exhibit tables will be located on the second floor of the hotel, in the Marriott Ballroom Foyer. Exhibitors will be notified of their table location prior to the start of the Conference.


Payment Information

Exhibitor payment is due within 30 days of registering online. If exhibitor selects to pay by check or purchase order, the exhibit table is not secured until a signed check or purchase order has been received by NCFL.

If paying by check or purchase order, remit payment to:

National Center for Families Learning
ATTN: 2019 Families Learning Conference
325. W. Main St., Ste. 300
Louisville, Ky 40202


Cancellation Policy

A full refund is issued if exhibitor cancels by Thursday, August 1. From the time of registration to Tuesday, September 3, exhibitors receive 50% refund for cancellation. From Wednesday, September 4 onward, exhibitors receive 0% refund for cancellation.


Promotional Resources

Tell others you’re exhibiting at the 2019 Families Learning Conference! Here are some digital resources to help spread the word:

Email/website badge
The following badge can be inserted into your email signature or on your website. Click and hold while dragging it to your desktop, or right-click and select “Save image as…”. Make sure to link the image to https://conference.familieslearning.org/.

Sample social media post:
Twitter: We’re exhibiting at @NCFL’s 2019 Families Learning Conference! Attending #NCFL19? Stop by our table November 4-6! bit.ly/NCFLConference19 #familyengagement #familyliteracy

Facebook: We’re exhibiting at @familieslearning’s 2019 Families Learning Conference! Attending #NCFL19? Stop by our table November 4-6! bit.ly/NCFLConference19 #familyengagement #familyliteracy

2019 Families Learning Conference | November 4-6 | Louisville, Kentucky

Click image to download full-sized graphic

For the full promotion toolkit, visit conference.familieslearning.org/partner.