Presenter Information Packet

Congratulations on being selected to present at the 2019 Families Learning Conference! Below you’ll find information regarding key dates, registration, session format, A/V, hotel, and promotional resources.

Jump down to: Key Dates // Registration // Session and A/V Information // Shipping Information // Hotel Information // Promotional Resources


May 3, 2019: Lead Presenters indicate their commitment to present using this Acceptance Form (link)

June 17, 2019: Presenters notified of date/time for presentation

August 15, 2019: Presenters must be registered for Conference

September 13, 2019: Deadline for any changes to session presenter or co-presenter. All changes must be emailed to Any changes after September 13 will not be reflected in the printed program but will be reflected in the mobile app. Sessions and presenters will be ready to review by July 1, 2019 at

October 11, 2019: Final date to reserve a hotel room in Conference room block

October 24, 2019: Deadline to upload digital presentation materials for the Conference mobile app (link)


As the Lead Presenter, you must register for Conference by August 15 to receive the discounted rate of $250. If you are not registered by August 15, NCFL reserves the right to retract the offer to present at the Conference.

There are two ways to register:

If you wish to transfer your Lead Presenter rate to someone else (because you have an alternative funding source for your registration), please contact Alyssa Schlicher at 502-584-1133 x355.

Co-Presenter registration

Co-presenters can register through the general online registration link at or by using this PDF form. Online registration is by credit card only.

Session Format Information


Diagram of Conference Space

Ground floor

Ground floor of Louisville Marriott Downtown (click to enlarge)




Second floor of Louisville Marriott Downtown

Second floor of Louisville Marriott Downtown (click to enlarge)


Session Slideshow Template

For your convenience, we’ve developed a PowerPoint template for presenters. While use of this template is optional, it promotes a cohesive look throughout the Families Learning Conference.


A/V Information

The following is the Standard A/V package provided at no charge:


Equipment you should bring:


Additional A/V equipment available for rent:
Additional A/V equipment must be requested in advance using the Lead Presenter Registration form. Prices increase significantly if you wait to order equipment on site.

Session materials and evaluations

NCFL strongly encourages presenters to upload their session materials for inclusion in the Conference mobile app. An email will be sent to the Lead Presenter with upload instructions in late Summer 2019, with an upload deadline of October 24. Go to to upload your presentation materials.

Presenters are fully responsible for copying and furnishing all printed and/or electronic handouts for their sessions. If you wish to receive feedback regarding your presentation, please bring and distribute your own evaluations at your session.

Shipping to Conference

We advise packing presentation materials in your luggage; however, you can ship directly to the hotel if needed.

Hotel handling Fees:

These charges will apply if the hotel receives any packages seven days before guest/group arrives at the hotel:

Loading / Unloading Charges:

If Hotel Shipping & Receiving is involved in the loading and/or unloading of shipped items, transferring and/or moving packages to another room once delivered, and/or assisting with tear down and packing of group materials, a $35.00 per man-hour or any portion of an hour will apply.

Shipping address:
Louisville Marriott Downtown
280 West Jefferson Street
Louisville, KY 40202
Attn: Sarena Wills, NCFL

Clearly label the following on each box:
NCFL Conference
Organization name
Staff person’s first and last name, guest arriving 11/X/2019
Box X of X (Second X is total number of boxes)


Update 9/25/19: the Marriott room block is sold out. We have secured additional lodging two blocks from the Louisville Marriott Downtown. Our room block at the Fairfield & Springhill Suites will expire October 11, 2019.

Fairfield & Springhill Suites – Louisville Downtown
100 E. Jefferson,  Louisville, KY 40202
Group rate: $169/night plus tax
Click to book online

Louisville Marriott Downtown
280 West Jefferson St., Louisville, Kentucky 40202 USA
Group rate*: $176/night plus tax (16.07% as of June 29, 2018)
Reservation website:

*A PASSKEY enabled link is provided for your convenience. In order to get the Conference group rate of $176 plus tax, you must make your hotel reservation on or before Friday, October 11, 2019, using the PASSKEY link or calling the hotel directly. Note: This rate also applies 3 days before and 3 days after the regular Conference days, based on hotel availability.


Hotel self parking is $12 daily at the Louisville Marriott Downtown and $19 daily at the Fairfield-Springhill Suites.

Promotional Resources

Tell others you’re presenting at the 2019 Families Learning Conference! Here are some digital resources to help spread the word:

Email/website badge
The following badge can be inserted into your email signature or on your website. Click and hold while dragging it to your desktop, or right-click and select “Save image as…”. Make sure to link the image to

Sample social media post:
Twitter: I’m presenting at @NCFL’s 2019 Families Learning Conference! Join me for learning, idea-sharing, and networking November 4-6 at #NCFL19! #familyengagement #familyliteracy

Facebook: I’m presenting at @familieslearning’s 2019 Families Learning Conference! Join me for learning, idea-sharing, and networking November 4-6 at #NCFL19! #familyengagement #familyliteracy

2019 Families Learning Conference | November 4-6 | Louisville, Kentucky

Click image to download full-sized graphic

For the full promotion toolkit, visit

Have questions?

Please reach out to Sara Ulliman, conference manager, at or by calling 502-584-1133 x206.