Presenter Information Packet

The following information is for those who have been selected to present a concurrent session. All sessions will be in-person unless COVID-19 restrictions change.

Jump down to: Key Dates // Registration // Session and A/V Information // Shipping Information // Hotel Information // Promotional Resources // COVID-19 Notice


June 4, 2021: Lead Presenters indicate their commitment to present using this Acceptance Form (

Mid-June, 2021: Presenters notified of date/time for presentation

August 20, 2021: Presenters must be registered for Conference

September 1, 2021: Deadline for any changes to session presenter or co-presenter. All changes must be emailed to Any changes after September 1 will not be reflected in the printed program but will be reflected in the mobile app. Sessions and presenters will be ready to review by July 1, 2021 at

October 1, 2021: Final date to reserve a hotel room in Conference room block

October 11, 2021: Deadline to upload digital presentation materials for the Conference mobile app (link coming late summer)


As the Lead Presenter, you must register for Conference by August 20 to receive the discounted rate of $295. If you are not registered by August 20, the National Center for Families Learning (NCFL) reserves the right to retract the offer to present at the Conference.

After you submit the Acceptance Form, your invitation to register online will be emailed to you. If you have not received this email invitation, please first check your spam folder. If it is not there, contact

Paying by check or purchase order?
Presenters may register online even if you plan to pay by check or purchase order. Your registration will be set to pending until your signed check or purchase order has been received by NCFL staff.

To pay by check or purchase order, remit payment to:

National Center for Families Learning
ATTN: Conference Registration
325. W. Main St., Ste. 300
Louisville, KY 40202

Additional methods of payment by purchase order:


Fax: 502-212-4840

To transfer Lead Presenter registration rate
If you wish to transfer your Lead Presenter rate to someone else please contact

Co-Presenter registration
Co-presenters can register online at or by downloading a registration form found here. Online registration for co-presenters is by credit card only.

Session Format Information

Session Slideshow Template

For your convenience, we’ve developed a PowerPoint template for presenters. While use of this template is optional, it promotes a cohesive look throughout the Families Learning Conference.


A/V Information

The following is the Standard A/V package provided at no charge:

Equipment you should bring:

Additional A/V equipment available for rent:
Additional A/V equipment must be requested in advance by contacting Prices increase significantly and items are subject to availability if you wait to order equipment on site.

Session materials and evaluations

NCFL strongly encourages presenters to upload their session materials for inclusion in the Conference mobile app. An email will be sent to the Lead Presenter with upload instructions in late Summer 2021, with an upload deadline of October 11.

Presenters are fully responsible for copying and furnishing all printed and/or electronic handouts for their sessions. If you wish to receive feedback regarding your presentation, please bring and distribute your own evaluations at your session.

Shipping to Conference

We advise packing presentation materials in your luggage; however, you can ship directly to the hotel if needed per the instructions below.

As storage space is limited, the hotel cannot accept deliveries made to the hotel more than three days prior to the Families Learning Conference event start of Oct. 25.

All shipments to the hotel should be labeled as follows:
TO: [Your name]
Renaissance Dallas Addison Hotel
15201 Dallas Parkway
Addison, TX 75001
Hold For: Families Learning Conference, Oct. 25, 2021

See hotel reception to retrieve your shipment.

Inbound Charges:
Envelopes, no charge
1-4 boxes, no charge
5 or more boxes, $10.00 per box
Pallet shipments, $250.00 per pallet

Outbound shipping:
Boxes being shipped out from the hotel need to be sealed and labeled. Any boxes left unattended will not be the responsibility of the hotel. Shipper is responsible to schedule pick up with shipment service provider.

Outbound Charges:
1-4 boxes, no charge
5 or more boxes, $8.00 per box
Pallet shipments, $150.00 per pallet


Visit to view details about the Renaissance Dallas Addison and to access the reservation website with discounted pricing.

Promotional Resources

Tell others you’re presenting at the 2021 Families Learning Conference! Here are some digital resources to help spread the word:

Sample social media post:
Twitter: I’m presenting at @NCFL’s 2021 Families Learning Conference! Join me for learning, idea-sharing, and networking Oct. 25-27 at #NCFL21! #familyengagement #familyliteracy

Facebook: I’m presenting at @FamiliesLearning’s 2021 Families Learning Conference! Join me for learning, idea-sharing, and networking Oct. 25-27 at #NCFL21! #familyengagement #familyliteracy

Collage of Dallas city skyline with images from 2019 Families Learning Conference

For the full promotion toolkit, visit


The National Center for Families Learning is committed to the safety of our attendees and is monitoring the COVID-19 pandemic closely. If the pandemic causes any schedule changes to the Families Learning Conference, we will notify all registrants by email, post the schedule change on, and make every effort to offer an alternative delivery of Conference learning content.

Have questions?

Please reach out to the conference planning team at