Exhibitors

Thank you for your interest in becoming an exhibitor at the 2025 Families Learning Conference!

Ready to register as an exhibitor?

Please click the “Contact NCFL” button to request the registration link (exhibit tables are not available through the general attendee registration form).

Contact NCFL

FOR $775, EXHIBITORS ENJOY:

• Prime placement in the main Conference breezeway from Monday, Nov. 3 to Wednesday, Nov. 5;
• A 6-foot table with the ability to bring branded table covers, signage, promotional giveaways, and company information for attendees;
• Access to free WiFi;
• One complimentary 3-day registration for exhibitor.

Please note: Rather than being in a traditional exhibit hall, exhibit tables are placed in the main Conference breezeway, where attendee foot traffic is heaviest. Traditional backwall and sidewall draping is not provided by the Families Learning Conference. Exhibitors need to bring the backdrop or display they require. Electricity and AV equipment is available for a rental fee from the hotel’s inhouse AV company, Scott Brown Media.

For sponsorship opportunities and other ways to heighten awareness of your company at the Conference, please contact Andy LaFrate, development director, at alafrate@familieslearning.org.

Additional staff

Once granted access to our exhibitor portal, exhibitors will have the ability to add team members to their registration. We offer a pass called “additional exhibitor staff with meals” for $225 and a pass called “additional exhibitor staff without meals” that is no cost.

Conference Contact

Once you have secured your exhibit table, please direct any questions to Sara Ulliman, conference@familieslearning.org.

Exhibit dates and times

Exhibitors are welcome to staff their tables for the duration of the conference Monday through Wednesday, but there are specific times that our communications (printed program, app notifications) will encourage attendees to visit exhibit tables. Those times are listed below:

Payment information

If you elected to pay by check/purchase order, make sure to include the name of the registrant and confirmation number with your payment.

To pay by check, mail to:
National Center for Families Learning
ATTN: Conference
325 W. Main St., Ste. 300
Louisville, KY 40202

To pay by purchase order, a copy of the actual signed purchase order must be submitted by:
Email: conference@familieslearning.org
Mail:
National Center for Families Learning
ATTN: Conference
325 W. Main St., Ste. 300
Louisville, KY 40202

Registrations will not be approved until the signed purchase order or check is received by NCFL. Purchase orders and checks submitted without registration forms or the registrant’s name and confirmation number cannot be processed.

Cancellation policy

A full refund minus a $75 administration fee will be issued if NCFL receives cancellation from the registrant in writing by Monday, September 22, 2025. A full refund minus a $125 administration fee will be issued if NCFL receives cancellation from the registrant in writing between Tuesday, September 23, 2025 and Monday, October 6, 2025. NCFL will not be held responsible for, nor issue refunds based on, illness, travel or weather-related interruptions, or other independent issues requiring cancellation after October 6, 2025. Registration substitutions are permitted.

Shipping information

NCFL does not provide advance storage for exhibitor shipments. Click for information and instructions for shipping directly to the hotel.

If you are contributing items for attendee tote bags, ship ONLY these materials to:

National Center for Families Learning
Attention: Sara Ulliman
2025 Families Learning Conference
325 W. Main St., Ste. 300
[Your name]
[Company name]
Box [x] of [x]

Promotional resources

Tell others you’re exhibiting at the 2025 Families Learning Conference! Here are some digital resources to help spread the word:

Sample social media post:
Twitter/X: We’re exhibiting at @NCFL’s 2025 Families Learning Conference! Attending #NCFL25? Stop by our exhibit table Nov. 3-5! ncflconference.org #familyengagement #familyliteracy

Facebook/Instagram: We’re exhibiting at @FamiliesLearning’s 2025 Families Learning Conference! Attending #NCFL25? Stop by our exhibit table Nov. 3-5! ncflconference.org #familyengagement #familyliteracy